OHIP – Medical Claims Electronic Data Transfer (MCEDT) – Publications – Health


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Medical Claims Electronic Data Transfer (MCEDT)

This webpage is an introduction to the Medical Claims Electronic Data Transfer (MC EDT) Service. It contains the MC EDT Reference Manual and Procedure Summaries which include instructions on how to register for a GO Secure account, enrol in MC EDT and cut-off dates for claims submission.

The Ministry of Health and Long-Term Care (MOHLTC), Medical Claims Electronic Data Transfer service is a secure method of transferring electronic files to and from an authorized MC EDT user and the ministry. It is compliant with the Government of Ontario Information Technology Standards and the Personal Health Information Protection Act for the handling of personal health information. The MC EDT service is a web enabled service that can be accessed using an Internet connection.

The MC EDT service is available seven days a week on a 24 hour basis with the exception of weekly scheduled system maintenance, Sunday mornings between the hours of 1:00 am to 5:00 am and Wednesday mornings between the hours of 5:00 am to 8:00 am.

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There are two (2) ways to use this service, a manual web page and an automated web service.

MC EDT Web User Interface (Web Page)

The web page is a simple web-user-interface that provides the basic upload and download functions to submit and retrieve files one at a time. This does not replace your billing software but if your current billing software is fully automated you will need to discuss an upgrade with your vendor.

The web page is not intended for use with automated billing programs or scripts, but you still need billing software to create your claim files. Attempts to automate web page functions are strongly discouraged since the user interface is subject to change without notice and the ministry is unable to support applications that are sensitive to the layout of MC EDT screens.

MC EDT Web Service

The web service allows Electronic Medical Records (EMR) systems or integrated billing software to provide automated interfaces to initiate multiple concurrent uploads and downloads.

Specialized software will be required to use the web service. Contact your vendor and refer to Section 8, Technical Specifications and Section 9, Conformance Testing.

Medical Claims Electronic Data Transfer Reference Materials

The Medical Claims Electronic Data Transfer Reference Manual is available for download below.

Terms You Should Know Before You Start

There are 3 security questions and answers that you pick during registration for Government of Ontario (GO) Secure. These will be used to identify you, should you forget your password and need to reset it. Write these down.

The person (e.g. billing agent, support staff) a health service provider designates to upload claims and download reports on their behalf.

A GO secure system that allows (Broader Public Sector) users to create and use an account to access Ontario Public Service online services through the Internet. You must register for a GO Secure account to be able to enrol and access MC EDT .

The identification (ID) your email address that you use to sign onto GO Secure whenever you want to access the MC EDT service.

A software application or program used to enable users to access, retrieve, displays documents and other resources (web pages, images, or video) on the Internet. Some examples of browsers are Internet Explorer, Mozilla Firefox and Google Chrome.

MC EDT Web Page

The web page is a non-automated simple web user interface for health care providers. This interface; provides the basic upload and download functions to submit and retrieve files one at a time.

It is best suited for users who do not have integrated billing software or Electronic Medical Record (EMR) systems and have low claims volumes.

MC EDT Web Service

The web service is a web-user-interface that allows Electronic Medical Records (EMR) systems or integrated billing software to provide automated interfaces to initiate multiple concurrent uploads and downloads. Specialized software will be required to use the web service. Contact your vendor.

Functions within MC EDT that a health service provider can delegate to another person, such as upload claims, download reports. Assigning permissions is the last step for designating a staff member to work on the health service provider’s behalf.

Like a Personal Identification Number (PIN) number, a string of characters and numbers, that GO Secure automatically generates and emails to the health service provider after they have added a designee. The designee must use the “shared secret” to accept the first time designation.

Found in the ministry letter that is sent to all health service providers before beginning the registration process. You will be required to key these, once only, during your MC EDT enrolment session. Current EDT users receive 3 unique identifiers in their letter. New health service providers will receive 2 unique identifiers.

Medical Claims Electronic Data Transfer Reference Manual

All possible measures are exerted to ensure accuracy of the contents of this manual; however, the manual may contain typographical or printing errors. The public is cautioned against complete reliance upon the contents hereof without confirming the accuracy and currency of the information contained herein. The Crown in Right of Ontario, as represented by the Ministry of Health and Long-Term Care, assumes no responsibility for any person’s use of the material herein or any costs or damages associated with such use.

2017/2018 Cut-Off Dates for MC EDT Claim Submissions

Claim submission files received by 5:00 p.m. on the following dates are the only submissions that the ministry can assure for payment the following month:

January 18, 2017

[1] It is recommended that claim submissions be submitted by December 12, 2017 due to the holidays.

The ministry operates on a monthly processing cycle. Submissions received by the 18th of the month will typically be processed for approval the following month. When the 18 th falls on a weekend or holiday, the deadline will be extended to the next business day. MC EDT submissions received after the 18 th may not be approved until the next monthly processing cycle (i.e. submissions received on Nov 18 th will appear on the December RA, submissions received after November 18 th may not appear until the January RA).

The ministry recommends that claim files be submitted weekly.

All possible measures are exerted to ensure accuracy of this information; however, it may contain typographical errors. The public is cautioned against complete reliance upon the contents hereof without confirming the accuracy and currency of the information contained herein. The crown in Right of Ontario, as represented by the Minister of Health and Long-Term Care, assumes no responsibility for any person’s use of the material herein or any costs or damages associated with such use.

To view PDF format files, you need to have Adobe Acrobat Reader installed on your computer.
You can download this free software from the Adobe Web site.


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    EMR vs EHR – What is the Difference? Health IT Buzz #advantage


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    EMR vs EHR – What is the Difference?

    What’s in a word? Or, even one letter of an acronym?

    Some people use the terms “electronic medical record” and “electronic health record” (or “EMR” and “EHR”) interchangeably. But here at the Office of the National Coordinator for Health Information Technology (ONC), you’ll notice we use electronic health record or EHR almost exclusively. While it may seem a little picky at first, the difference between the two terms is actually quite significant. The EMR term came along first, and indeed, early EMRs were “medical .” They were for use by clinicians mostly for diagnosis and treatment.

    In contrast, “health ” relates to “The condition of being sound in body, mind, or spirit; especially…freedom from physical disease or pain…the general condition of the body.” The word “health” covers a lot more territory than the word “medical.” And EHRs go a lot further than EMRs.

    Electronic medical records (EMRs) are a digital version of the paper charts in the clinician’s office. An EMR contains the medical and treatment history of the patients in one practice. EMRs have advantages over paper records. For example, EMRs allow clinicians to:

    • Track data over time
    • Easily identify which patients are due for preventive screenings or checkups
    • Check how their patients are doing on certain parameters—such as blood pressure readings or vaccinations
    • Monitor and improve overall quality of care within the practice

    But the information in EMRs doesn’t travel easily out of the practice. In fact, the patient’s record might even have to be printed out and delivered by mail to specialists and other members of the care team. In that regard, EMRs are not much better than a paper record.

    Electronic health records (EHRs) do all those things—and more. EHRs focus on the total health of the patient—going beyond standard clinical data collected in the provider’s office and inclusive of a broader view on a patient’s care. EHRs are designed to reach out beyond the health organization that originally collects and compiles the information. They are built to share information with other health care providers, such as laboratories and specialists, so they contain information from all the clinicians involved in the patient’s care. The National Alliance for Health Information Technology stated that EHR data “can be created, managed, and consulted by authorized clinicians and staff across more than one healthcare organization.”

    The information moves with the patient—to the specialist, the hospital, the nursing home, the next state or even across the country. In comparing the differences between record types, HIMSS Analytics stated that, “The EHR represents the ability to easily share medical information among stakeholders and to have a patient’s information follow him or her through the various modalities of care engaged by that individual.” EHRs are designed to be accessed by all people involved in the patients care—including the patients themselves. Indeed, that is an explicit expectation in the Stage 1 definition of “meaningful use ” of EHRs.

    And that makes all the difference. Because when information is shared in a secure way, it becomes more powerful. Health care is a team effort, and shared information supports that effort. After all, much of the value derived from the health care delivery system results from the effective communication of information from one party to another and, ultimately, the ability of multiple parties to engage in interactive communication of information.

    With fully functional EHRs, all members of the team have ready access to the latest information allowing for more coordinated, patient-centered care. With EHRs:

    • The information gathered by the primary care provider tells the emergency department clinician about the patient’s life threatening allergy, so that care can be adjusted appropriately, even if the patient is unconscious.
    • A patient can log on to his own record and see the trend of the lab results over the last year, which can help motivate him to take his medications and keep up with the lifestyle changes that have improved the numbers.
    • The lab results run last week are already in the record to tell the specialist what she needs to know without running duplicate tests.
    • The clinician’s notes from the patient’s hospital stay can help inform the discharge instructions and follow-up care and enable the patient to move from one care setting to another more smoothly.

    So, yes, the difference between “electronic medical records” and “electronic health records” is just one word. But in that word there is a world of difference.

    Was this blog post helpful for you? Please comment below and let us know if there are other ways we can help spread the word about the EHR/EMR difference.

    Yes, behavioral health /mental health records are part of the patients record and therefore a part of the patients single/combined medical record. This is a complete violation of privacy. I am completely against electronic medical record sharing for this exact reason.

    My region is probably not a lot worse than average for pervasiveness of alcoholism, drug abuse, and behavioral aberrations. The vast majority of ER patients seen at the hospital where I work present with problems either secondary to these behaviors or exacerbated by them. This carries over into all aspects of inpatient management from Labor/Nursery to Surgery, PACU, and M/S to ICUs. We see more patients in some phase of detox than any other secondary complication. So why should these records, which can impact significantly on treatment options, be held as sacrosanct? If your head lands you in a hospital bed, why should it be excluded from consideration when determining how to best treat you?

    I am a software engineer with over 16 years of experience and have about 3 years of cumulative experience building EMRs (starting about 10 years ago). The distinction this article is making is false. Even 10 years ago, EMRs had the ability to share information via SOAP web services, SFTP and HL7 interfaces. This article says that an EMR is only for the organization using it to store the medical information and not intended to share the information. Again, this is simply false and since the early days of building EMRs, there has always been the ability to share the information. Whether or not the vendor/creator of the EMR decided to build this functionality is irrelevant. This article is thus stating that simply building the ability to share information makes an EMR become an EHR. That s a pretty silly distinction. In my experience, an EMR is typically only for users of the health organization to use. It s for the doctors and nurses to log into and record information about the patient and their visits. The EHR is a newer term, but often offers the ability for the patient to also log into the system, view and modify their own record. So, a patient can upload data about their vitals, allergies, medical history, etc. But in any case, EMR and EHR are not distinguishable based on sharing of information. There are many EMRs being sold today that by this definition are EHRs, but they ve been called EMRs for years and have had the ability to share data with other EMRs for years.

    Chris Chaney says:

    Actually PB, President Bush started the push for electronic health records. He established the Office of the National Coordinator of Health Information Technology (ONCHIT) to promote universal use of the EHR and Computerized physician order entry.

    In order to provide treatment, legally, you must provide a health history and a signature verifying that your information is accurate. Imagine if one physician had entered a medication allergy incorrectly and you never had the opportunity to view this information or correct it. It’s irritating, but, essential to the physician providing care to obtain written verification of YOUR understand if you health and history.

    Paul Davidson says:

    This is an informative post I want to share this site PDFFiller a blank form for CERTIFICATE OF LIABILITY INSURANCE here s the link http://goo.gl/6wcIQI This site also has some tutorials on how to fill it out and a few contract forms.

    Cyndee Malowitz says:

    I agree! I own a minor emergency clinic and everything is streamlined. Even though we have a user friendly EMR and have lots of templates set up, charting still slows me down! I type over 80 words per minute and you would think that between that ability and the use of templates, my charting would be faster, but it s not! I can easily see up to 50 patients per day, but that means that I m charting until 11 pm. When I used paper charts, everything was completed before I left for the day. So, now I m looking at hiring scribes.

    Thank for providing a definitive definition and clarification. Totally agree that we are evolving to EHR world which is far more powerful than the legacy, on premise, closed behind firewall legacy EMRs. New web based (rather than older client server) EHR architecture will find much easier to provide all the (connectivity and) information sharing benefits of EHRs.

    Epic Research says:

    I always confused to EMR and EHR, but after reading this excellent article i understand the difference clearly.


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    A timeline is a visual representation of the sequential play list order of your media resources. A collection of all your timelines make up the final output of your digital signage presentation.

    Stations

    The Station manager empowers you to remotely control all of the Signage Players. You can reboot, play, stop, update software, get statistics and more. All this from within the comfort of the SignageStudio station manager.

    Screen division (zones)

    Screen division divide the screen into separate areas (AKA Zones). Areas are assigned a channel number in which you can run independent content. Included in our software is a powerful screen division WYSIWYG editor.

    Sequencing

    The sequencer is essentially a simple and effective way to serially set the play list order of all the timelines. This is done using simple drag and drop operation.

    Scheduler

    Set your timelines to play at any day and anytime. Use the schedular to set the exact start and stop times. A graphical interface is used to get a summery of all future playlists and easily resolve conflicts.

    Advertising engine

    Build your own Advertising network, provide to your customer proof of play, visual analytics and more. Each customer can be managed through the sub-account manager.

    Resources

    Resources include any media content which loads onto your digital SignagePlayer. These include video, sound, signage components and scenes. Also provided are social network portals that retrieve shared files. These portals include social networks as well as our own built in digital signage social network.

    Components

    The components include many valuable tools that you can use to enrich your signage presentation. These include RSS News, Stock tickers, RSS Weather, RSS Video Podcasts, HTML component, TV Tuner / Capture card, clocks and more. Components can be used directly on the timeline or within a designer scene.

    Scene Editor

    The Scene Editor is a canvas where you can mix multiple components and resources. You assign a Scene to one or more screen divisions (also known as zones). The Scene editor is a fully customizable widget editor with built in animation, effects and control of the X / Y coordinates of all the items it holds.

    CSS

    Set the color and font scheme that s right for you. With our flexible CSS controls you can set the SignageStudio to match your style and preference.

    Catalog

    A powerful tool that allows you to easily display unlimited number with a common format. The items can be viewed inside any number of catalog
    sub-players which include carousals, book flipping, 3D floaters and more.

    Multi Language

    Select the language of your choice. Both Studio and SignagePlayer applications are multi lingual. Enterprise members can present the application in multiple languages to attract a greater customer base.

    Active Digital Signage components

    With active digital signage components your SignagePlayer is energized with dynamic live content. Instead of just running static videos and images, you can integrate Live TV, RSS, Weather, Facebook, QR, Twitter, Kiosk builder, Stocks, YouTube and dozens of other cool, live, relevant content that is sure to bring your screens to life.

    You can even develop your own custom Digital Signage component using our software development kit (SDK).

    What’s your industry?

    Open source

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    live examples, see it in action

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    Secure File Sharing in the Virtual Data Room #secure #file #sharing, #virtual


    #

    Secure File Sharing

    Today’s professionals and enterprises constantly create, consume and share information. Presentations, documents, spreadsheets, and images are just some of examples of the types of files enterprises need to share, access, and manipulate during the course of their business activities. Many of these files are stored on personal computers, desktops and laptops, while others are stored on enterprise file servers. But wherever those files are stored, users must be able to access them at the office, at home, or during travel. Many organizations embrace a ‘bring your own device’ (BYOD) policy, allowing employees to access, share and manipulate corporate data using their personal devices, including laptops, smartphones and tablets.

    iDeals Virtual Data Room is a powerful data sharing solution used by more than 4,000 companies worldwide, including many Fortune 1000 companies since 2008. This success is based on a continuous innovation approach, including constant R D efforts, powerful cloud infrastructure, and instantly available customer services. With iDeals’ advanced document sharing technology and shatterproof security, dealmakers worldwide can fully comply with due diligence requirements. Learn More

    Allowing users to access and work with data using all kinds of devices requires that files are securely “synchronized” between those devices. Additionally, given the collaborative nature of data-centric activities, files must be available for access by users outside the enterprise – by partners, stockholders, suppliers or customers. As with any confidential data, file sharing must be carefully controlled.

    When business users need to quickly share files or documents, they often turn to consumer file sharing platforms that do not meet corporate security and compliance mandates.

    Today s business users want simple, easy way to secure file sharing in their business environment that allows them to access their files seamlessly on all devices, and collaborate with colleagues, customers and partners even outside the corporate firewall.

    There are several ways that users typically choose for day-to-day file sharing, such as email, FTP or file sharing websites. Using email to share files gives no control over which content is sent, how it is accessed, and how many copies are being sent or forwarded. Traditional FTP systems also heighten risk of data security breaches because users share passwords in an uncontrolled manner; the content itself can be left on FTP servers for any period of time, sometimes for years.

    Consumer-grade file sync and share solutions, such as Dropbox, are convenient option for many users and generally work as designed. However, recent security breaches at such file sharing services lead to confidentiality breaches or an inability to find data when needed. Such insecure file sharing services lack tools for monitoring, tracking, audit trails, or other important file-sharing features.

    The corporate IT is concerned with the lack of control over confidential data, and the security and compliance risk that unsecure file sharing presents. Simply put, uncontrolled file sharing is inefficient, too expensive, too risky, and puts enterprises at a significant risk of not fulfilling their legal, regulatory, and best practice obligations.

    Secure Cloud File Sync Share Solution

    The virtual data room provides an enterprise-grade alternative to email, FTP and consumer file sharing services, by creating an end-to-end secure cloud infrastructure that is completely under corporate control.

    The virtual data room balances the need for simplicity for the end user, and the security, management and flexibility required by the enterprise, and more specifically, the IT which requires the ability to manage and control file sharing activities to protect the critical information and data assets of the organization.

    The virtual data room cuts the dependence of organizations on FTP servers and potentially unsecure email attachments for sharing enterprise data giving end users same file-sharing flexibility along with uncompromised security and control of access.

    Enterprise file sharing allows users to upload and share documents, photos, videos and files using various devices, such as smartphones, tablets and PCs.

    The virtual data room solution allows enterprises and service providers to set up file share and sync services for their users, creating complete workforce independence so your team can work from any location and any device. Secure access to files in the virtual data room whenever needed improves productivity and collaboration between teams. Among benefits of secure file sharing through a virtual data room are:

    • FTP alternative for large file transfer
    • Secure file access for BYOD users
    • Synchronization across devices
    • Synchronization across sites and offices
    • Shared team workspaces
    • Easy to learn, easy to use

    Central Management

    The virtual data room offers a comprehensive central management dashboard that allows administrators to provision, manage, monitor and support individual service users.

    Complete Control over Content

    The virtual data room enables to maintain complete control over confidential information and evolves into a large-scale enterprise content management platform that would allow secure collaboration with external partners, experts and stakeholders. User group permissions can also be leveraged to determine user privileges for setting up shared project folders. The access to shared documents is strictly controlled as the administrator manages and revokes permissions to open, view, download, print, copy-paste, forward or otherwise manipulate documents. Digital Rights Management policies are automatically and uniformly applied across all users.

    Multiple Folder Synchronization

    With folder sync, user files are automatically synchronized between their PC or laptop and their virtual data room folder, keeping files accessible and maintaining version control. The good virtual data room supports multi-folder sync, whereby any folder can be selected for synchronization with a

    Project Team Collaboration

    The virtual data room file sync share solution allows users to set up workspaces in the form of virtual data room folders for collaborating with colleagues, including the following features:

    • Define data access privileges and set time-limited access
    • Bi-directional synchronization of folders on their devices with each other
    • One-way synchronization for file syndication
    • One-time sharing using time-limited invitation URLs
    • Role-based privileges for allowing users to create shared project folders

    Minimize Risk and Maximize Compliance

    Security for data protection on devices, in transit and at rest. It includes two-step authentication, remote data wipe, data encryption, digital rights management (DRM), document protection, and access tracking. More advanced virtual data rooms enable DRM encryption is available to protect Microsoft Office and PDF files, and to enforce control over download, copy, screen capture or printing. A protected view of documents in browsers also is supported. Access to shared documents can be revoked and removed; in addition, document can be “unshared” or made unavailable to revoke all accesses.

    Multi-Platform File Sharing

    The virtual data room file sync share includes software agents for Windows and Mac, as well as mobile apps for iOS, Android and Windows Mobile devices. The mobile apps include remote wipe functionality to allow for deletion of synchronized data in the event of a stolen or lost mobile device.

    Secure Interface

    Whether you are using our mobile app, the virtual data room ensures that your file sharing activities will be 100% secured without requiring Java add-ons to manage large file transfers. All file exchanges are logged along with activity and IP addresses.

    Granular Auditing

    The virtual data room allows administrators to log all file access and sync events for auditing purposes, providing full control and transparency over how and with whom data is shared. This is essential for regulatory compliance and security purposes. Detailed and reliable audit logs ensure that your enterprise is always audit-ready while working within stringent compliance regulations.

    Today business users require access to their files at the office, at home or on the road. Using a variety of devices to access corporate files – laptops, desktops, smartphones and tablets – is quickly becoming the standard. The collaborative nature of business activities in most companies requires users to share files securely yet easily. Secure file synchronization and sharing makes the virtual data room a key requirement for most corporations.


    CBC News – E-health records saved medical system #electronic #health #records #system


    #

    E-health records saved medical system .3B in 6 years

    A study for the federally funded organization set up to monitor and improve the use of information technology across Canada’s health care system has found that increased use of electronic medical health records has saved .3 billion over the past six years.

    E-health records saved medical system $1.3B in 6 years

    Use of electronic records more than doubled from 2006-2012, from 23% to 56%

    Posted:Apr 22, 2013 11:04 AM ET

    Last Updated:Apr 22, 2013 4:22 PM ET

    Health Minister Leona Aglukkaq (right), seen with Richard Alvarez, CEO of Canada Health Infoway in 2009, announced $500 million in funding four years ago to improve the implementation of electronic medical record systems, but the funding was held back for a year until the government received more information about how it would be spent. Handout/Health Canada/Canadian Press

    Related

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    A study done for Canada Health Infoway, the federally funded organization set up to monitor and improve the use of information technology across Canada’s health care system, has found that increased use of electronic medical health records has saved $1.3 billion over the last six years.

    The study by PricewaterhouseCoopers LLP (PwC) examined the switch to electronic medical records (EMR) by family doctors from across Canada between 2006 and 2012 and found:

    • $800 million in administrative efficiencies (less time by staff pulling and filing charts or processing finding lab test results, less time by doctors reading and maintaining paper files).
    • $584 million in health system benefits (reduced duplicate diagnostic testing, reduced adverse drug events).
    • Improved chronic disease management and illness prevention (higher mammogram screening rates, higher pneumonia and flu vaccination rates).
    • Improved communication amongst care providers and with patients (less time spent repeating patient histories among care providers, electronic alerts prompting follow-up care for things like medication recalls.)

    The study’s methodology included a review of current research, national survey and cost data and interviews.

    “In some cases, it’s the sum of a lot of little things, ” said Jennifer Zelmer, senior vice-president with Canada Health Infoway.

    “When you’re using electronic medical records, staff in a medical practice tend to spend less time … pulling charts, and they’re able to use that time for clinical services,” she added. “

    And when you add that up those kinds of efficiencies, both in terms of chart pulls and in terms of tracking down test results, actually the value of that is quite significant.”

    The study’s findings don’t surprise Stephen McLaren, a family physician in Markham, Ontario. He says many patients already understand the efficiency of an electronic record, especially if their paper record or test results were ever misplaced.

    “Their visit with their provider is a very inefficient, unproductive visit and very often means you have to come back,” Dr. McLaren said.

    McLaren says there’s also better treatment of chronic illness because electronic medical records allow a doctor to easily spot trends in a patient’s tests, over time.

    “In the paper world, you have to flip through pages and pages and pages, hoping to catch onto a trend if there was one there to see.”

    Use of electronic records still growing

    Despite the growing use of electronic medical records, only 56 per cent of patients have one. McLaren says their use continues to grow, as more and more patients ask for them.

    Meanwhile, he says the next big step in this area is to link up health care institutions — hospitals, labs, nursing homes, and doctors offices — so that a patient’s information can be shared more easily, while still protecting the privacy of the data.

    In a press release, Health Minister Leona Aglukkaq encouraged provinces, territories and other stakeholders to keep working to increase the adoption of electronic medical records and other e-health technologies “so that Canadians can benefit from a better integrated health care delivery system,” added Minister Aglukkaq.

    “We expect significant additional gains as adoption grows, use matures, and connections to other care settings expand,” said Richard Alvarez, Canada Health Infoway’s president and CEO, in the same release.

    Canada Health Infoway had set a target for half of Canadians to have electronic health records by the end of 2010. The federal government delayed $500 million in funding for the agency by one year. seeking more information about how the contribution would be spent.

    A 2009 report from the federal auditor general found contracting and reporting problems in early efforts to move more Canadian health records online.


    What Are Some Pros – Cons of HIPAA? #pros #and #cons #of


    #

    What Are Some Pros Cons of HIPAA?

    by J.M. ANDREWS Last Updated: Jun 13, 2017

    J.M. Andrews has been a professional journalist for more than 20 years. She specializes in health and medical content for consumers and health professionals. Andrews’ background in medicine and science has earned her credits in a wide range of online and print publications, including “Young Physicians” magazine.

    HIPAA guards the privacy of personal medical information Photo Credit amanaimagesRF/amana images/Getty Images

    Congress approved the Health Insurance Portability and Accountability Act (HIPAA) to guard the privacy of personal medical information, and to give individuals the right to keep their health insurance coverage for pre-existing conditions in place even if they change jobs. The law has done this, providing important safeguards for patients. But it has also increased the red tape involved in medical care.

    History

    Congress passed HIPAA in August 1996, and the U.S. Department of Health and Human Services finalized standards for the electronic exchange, privacy and security of health information in 2002. The rules apply to health plans, health care clearinghouses, and to any health care provider, such as a doctor, who transmits health information in electronic form.

    Significance

    Congress intended HIPAA to protect individually identifiable health information. Any entity, including a physician’s office, a hospital or other health care facility, or an insurer, that deals with personal health information must follow strict rules about how to handle that information to avoid disclosing it to someone not authorized to see it. For example, Health and Human Services allows physicians and insurance companies to exchange individually identifiable health information to pay a health claim, but would not allow them to release it publicly. Penalties for violating the regulations include civil fines of up to $50,000 per violation, according to Health and Human Services.

    Minimum Necessary

    According to Health and Human Services, the privacy rule also requires physicians, hospitals, insurers, and other health care entities to use and disclose only the minimum amount of information needed to complete the transaction or fulfill the request. As a practical matter, for example, that means a physician should not send a patient’s entire medical file to an insurer if just one page from the record will suffice to answer the insurer’s query.

    Portability

    In addition to protecting patients’ privacy, HIPAA also limits the ability of a new employer plan to exclude coverage for pre-existing conditions. This means a person who has health insurance coverage can change jobs — and therefore health plans — without worrying that a condition they already have, such as diabetes or asthma, would not be covered under the new health plan. This was not always the case, according to the U.S. Department of Labor. “In the past, some employers’ group health plans limited, or even denied, coverage if a new employee had such a condition before enrolling in the plan. Under HIPAA, that is not allowed,” the Department of Labor says. HIPAA also prohibits discrimination against employees and their family members based on health histories, previous claims, and genetic information, according to the Department of Labor.

    Pros of HIPAA

    HIPAA, for the first time, allowed patients the legal right to see, copy, and correct their personal medical information. It also prevented employers from accessing and using personal health information to make employment decisions. And, it enabled patients with pre-existing conditions to change jobs without worrying that their conditions would not be covered under a new employer’s health plan.

    Cons of HIPAA

    However, HIPAA’s effects have not all been positive. The regulations increased the paperwork burden for doctors considerably, according to the American Medical Association. HIPAA has spawned a mini-industry of companies and consultants who help medical professionals comply with the law’s lengthy provisions. In addition, some professionals who deal with medical paperwork have become overcautious about releasing protected information. For example, some physician’s offices now refuse to mail test results, saying patients need to pick them up in person. And some hospitals require physicians to submit written requests on their own letterhead for information on a patient’s condition, when the law allows this information to be provided by phone.

    Get the latest tips on diet, exercise and healthy living

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    What is e-business (electronic business)? Definition from #start #your #own #business #ideas

    #e business

    #

    e-business (electronic business)

    E-business (electronic business) is the conduct of business processes on the Internet. These electronic business processes include buying and selling products, supplies and services; servicing customers; processing payments; managing production control; collaborating with business partners ; sharing information; running automated employee services; recruiting; and more.

    Download this free guide

    Download 9 FREE Strategic Planning Templates that your Peers Already Use

    Having a clear-cut IT strategy is key establishing a competitive advantage over any competition. It can be the difference maker between a business’ success and its failure. Reach your business goals and stay organized by downloading this FREE e-guide which includes 9 templates already in use by major organizations such as NASA and Brown University.

    By submitting your email address, you agree to receive emails regarding relevant topic offers from TechTarget and its partners. You can withdraw your consent at any time. Contact TechTarget at 275 Grove Street, Newton, MA.

    You also agree that your personal information may be transferred and processed in the United States, and that you have read and agree to the Terms of Use and the Privacy Policy .





    Running an effective help desk (Book, 1998) #computer #industry #customer #services #management,


    #

    Running an effective help desk

    Abstract:

    “Counter The definitive guide to setting up and running a successful Help Desk-now updated and expanded to include the latest Web-based technologies. This book is for you if you are: * A business manager charged with researching, planning, and setting up a Help Desk in your organization * An IT manager who wants to improve the level of technical support and communication within your organization with the latest support technologies * A Help Desk manager looking for guidance on how to upgrade traditional Help Desk functions with Internet- or intranet-related processes. The thoroughly revised, updated, and expanded Second Edition of the critically acclaimed, first-ever guide to running an effective Help Desk, this book tells you everything you need to know to plan, budget, staff, implement, track, upgrade, and even outsource your organization’s Help Desk. Drawing upon her extensive experience as a leading North American expert on Help Desk planning and management, author Barbara Czegel: * Guides you step-by-step through every phase of setting up traditional and Web-related Help Desks for the Internet and an intranet * Provides a wealth of practical advice on all technical, management, and human-factor aspects of running an effective Help Desk * Supplies ready-to-use templates in both Word and HTML formats for an array of Help Desk projects. On the companion website you’ll find: * Real-life Web-based Help Desk examples * All the templates from the book in HTML and Word formats.” www.loc.gov/catdir/description/wiley034/97046069.html.

    Reviews

    Add a review and share your thoughts with other readers. Be the first.

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    What is e-business (electronic business)? Definition from #the #stock #market

    #e business

    #

    e-business (electronic business)

    E-business (electronic business) is the conduct of business processes on the Internet. These electronic business processes include buying and selling products, supplies and services; servicing customers; processing payments; managing production control; collaborating with business partners ; sharing information; running automated employee services; recruiting; and more.

    Download this free guide

    Download 9 FREE Strategic Planning Templates that your Peers Already Use

    Having a clear-cut IT strategy is key establishing a competitive advantage over any competition. It can be the difference maker between a business’ success and its failure. Reach your business goals and stay organized by downloading this FREE e-guide which includes 9 templates already in use by major organizations such as NASA and Brown University.

    By submitting your email address, you agree to receive emails regarding relevant topic offers from TechTarget and its partners. You can withdraw your consent at any time. Contact TechTarget at 275 Grove Street, Newton, MA.

    You also agree that your personal information may be transferred and processed in the United States, and that you have read and agree to the Terms of Use and the Privacy Policy .





    What is Document Management and How Does It Benefit Your Organization? #document


    #

    DocuVantage –

    Document Management System Success

    From Analysis Through Adoption

    Understanding the basics of a document management system is the start to ensuring that your implementation is successful. It will enable you to participate as part of the team with your chosen document management vendor.

    Document Management Analysis

    The one key ingredient to a successful document management system is upfront planning of your system. This is where your document management vendor can make a difference. In your career, you might implement one or two document management systems. Your vendor has implemented hundreds or thousands across all different types of organizations and satisfying all different types of business requirements. This is a team effort involving both your team and the vendor’s team. Without involvement and buy in from your management and staff, a document management implementation cannot be successful.

    Getting buy in from management tends to be easy. The benefits of implementing a document management system are quantifiable and either drop right to the bottom line or improve efficiency in such a way as to be almost startling.

    Document Management Adoption

    Getting buy in from staff requires that they be included in the design process. The staff, typically not the management, knows how documents are used and or routed. Management may know want they want, and while this is important for design, knowing your current state is essential to moving forward. With this knowledge the system can be designed to meet the needs of the entire organization and takes into account the current processes.

    This implementation process provides a great opportunity to improve your current business processes. Typically when exploring how an organization functions you hear statements such as “We’ve always done it this way” without any real explanation or reason. There are dozens of key phrases that an experienced vendor will hear that signal areas of opportunities within the business for improvement.

    Success requires that you pick the right document management vendor; one who actively listens for these clues. Success also requires the buy in from the organization. With these two success factors in place, your document management system will exceed your expectations.


    Electronic Medical Records Software (EMR) #electronic #health #records #software, #electronic #medical #records,


    #

    Electronic Health Record Software Description

    Clinical Archivist will give you a quick and easy access to all the patient medical records. You can quickly view any medical record for any patient at any point in time in seconds.

    The software is easy to use and you can quickly learn it and begin using it in your clinic or hospital.

    You can access all the patient medical records from any computer in your clinic, medical center or hospital. Reports are also included that allows the doctor or physician to keep track of the electronic health record updates with ease.

    This software will also give you complete control over the electronic medical records of the patients since all the medical records are being stored on your computer.

    Download Free Trial Buy Now

    Features

    Electronic Health and Medical Records (EMR and EHR)

    Quickly access and manage the health records of the patients in your clinic, medical center or hospital. You can add the patient vital signs (temperature, blood pressure, weight, bmi, height. ), medications, medical problems, allergies, treatments, prescriptions as well as any custom notes related to the patients.

    No Need for Internet Connection

    All the patient health records are stored on your computer. This will give faster access to the medical records as well as complete control over the patient medical information.

    Reports

    Built in reports allows an easy checking of the patient condition over any given period by doctors or physicians. You can also save the reports in pdf format to email them to another doctor or directly print them.

    Templates

    Templates allows you to quickly add notes that are usually repeated in many conditions. With templates you can greatly speed up the day to day note taking activities.

    Presets

    You can use presets for medicines, medical problems, diagnoses, prescription instructions, common patient complaints. This will also speed up the data entry of the medical information.

    Backup ?>

    Electronic health record system #electronic #medical #records, #certified #ehr, #enterprise #practice #management,


    #

    Request Demo

    Tomorrow’s Healthcare Information Technology Today

    MedInformatix ELIXIR. your one-stop solution for Registry Reporting

    Experience the MedInformatix Difference

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    MedInformatix: Tested, Secured, and Protected

    MedInformatix has passed the AICPA’s stringent SOC2 requirements regarding Controls at a Service Organization relevant to Security, Availability, Processing Integrity, Confidentiality or Privacy .

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    With HIPAA Audits Looming, Small Practices Far from Compliant – Electronic Health


    #

    With HIPAA Audits Looming, Small Practices Far from Compliant

    NueMD. provider of cloud-based medical practice management software for small practices, in partnership with Porter Research and the Daniel Brown Law Group, surveyed practices and business associates about HIPAA compliance and how small practices and billing companies are coping. The survey of about 1,200 healthcare professionals, conducted during October 2014, found medical practices and billing companies are struggling to comply with regulations under the Health Insurance Portability and Accountability Act.

    “Understanding HIPAA can be difficult for practices and billing companies, especially if they re already scrambling to keep up with changes like ICD-10 and meaningful use, said Caleb Clarke, sales and marketing director at NueMD, in a statement. With audits looming, we wanted to get a sense of where the industry stands and provide resources to help those who may be struggling.

    NueMD surveyed practices and billing companies in all 50 states; most of the practices were small and made up of one to three providers.

    In a nutshell, the survey found that:

    • 66 percent of respondents were unaware of HIPAA audits (a staggering number)
    • 35 percent of respondents said their business has conducted a HIPAA-required risk analysis
    • 34 percent of owners, managers and practice administrators reported that they were “very confident” that their electronic devices that contain PHI were HIPAA compliant
    • 24 percent of managers, owners and practice administrators at medical practices reported that they ve evaluated all of their business associate agreements
    • 56 percent of office staff and (non-owner) care providers at practices said they ve received HIPAA training in the last year

    HIPAA is one of the primary and most comprehensive government regulations that affect the daily activities of each healthcare organization every day.

    Signed into law in 1996, the law outlines policies to protect sensitive patient data and penalties for those who don t comply. Recent updates under the HITECH act introduced several changes that affect the responsibilities and liabilities of covered entities and business associates.

    Enforcement of breaches is occurring at a more rapid pace. HITECH extended certain HIPAA security and privacy requirements and set the stage for greater enforcement, including:

    • Widening the scope of the law, requiring health information exchanges to be business associates of healthcare entities, and applied HIPAA privacy and security requirements directly to the HIEs.
    • Greater penalties for noncompliance.
    • Redirecting civil monetary penalties back into enforcement activities instead of into the general fund. This provides additional funds for future enforcement and incentivizes proactive enforcement activities.
    • Adding breach notification requirements to entities that operate personal health records or otherwise maintain personal health information for purposes other than healthcare delivery or payment.
    • Opening the way for enforcement by states attorneys general.

    Also, the HITECH Act incentivizes a more aggressive pursuit of HIPAA, which means it’s more likely that healthcare organizations will now be audited more regularly.

    Audits are scheduled to begin at any time.

    According to the survey, a crucial component of HIPAA compliance plan is a staff training policy. Training should be conducted at least once a year to make sure everybody is on the same page, NueMD suggests. Everyone should know how HIPAA affects their day-to-day work, and how to respond quickly and appropriately to security breaches. Only 62 percent of owners, managers and administrators said their business provided annual HIPAA training; of those, only 65 percent said they have proof.

    Additionally, only 45 percent said their business/practice has a formal policy for PHI breach notifications.

    Even more eye opening is that only 33 percent of respondents said their practice has performed a PHI risk analysis to assess how and where inappropriate disclosures are likely to occur and only 14 percent of owners, managers and administrators said they weren t sure if their practice conducted an analysis, while 43 percent of office staff and non-owner care providers said they weren t sure. Yes, NueMD, “with potential audits just around the corner, these numbers don t bode well for practices.”

    Let’s not get into mobile devices. They are being used regularly with no or little accountability for whether they are HIPAA compliant even though patient information is being exchanged on them.

    To wrap up the survey, NueMD asked all respondents the same question: How confident are you that someone at your business is actively ensuring your business s compliance with HIPAA?” When considering all respondents from medical practices, 38 percent said they were very confident; 44 percent said they were somewhat confident; and 19 percent reported not confident at all.

    It s troubling to see that so many practices aren t participating in training programs for their staff,” said Daniel Brown, managing shareholder at The Daniel Brown Law Group. “If an audit were to occur at that particular practice, one of the biggest red flags is that the staff is unaware of the HIPAA compliance plan and what their role is in it.

    Anyone concerned about HIPAA or those managing the program for their practices needs to check out the complete details of the NueMD survey. Perhaps the details of the report will scare folks into action.

    Related


    West New York School District #electronic #schools #online


    #

    Click on the picture or here for printable flyer

    ______________________________________________

    As you are aware, the District will be beginning PARCC testing. The New Jersey Department of Education has issued mandates to the schools during the testing period. The State prohibits any unauthorized electronic device to be in the room where the testing is taking place, or even in the testing areas around the school.

    Electronic devices include, but are not limited to: cell phone, tablet, Smartwatch, laptop, etc. These items will not be allowed in the classrooms and the hallways where testing is occurring. The District is strongly suggesting that parents do not permit their child to bring a cell phone/electronic devices to school during testing days or it will be collected. Students involved with testing, who do bring a cell phone/electronic device must give the device to the building principal prior to entering the testing area. The devices will be taken to a secured location within the school outside of the testing environment as designated by the Building Administration.

    Prior to testing each day, High School and Middle School students, testing that day, will be asked to sign a document certifying that they do not have any unauthorized electronic devices in their possession. It is the responsibility of you, as the parents of our Elementary School students, to advise your child that electronic devices are not allowed in school during the test. If unauthorized electronic devices are noted as being in the possession of students taking the test when in the testing area or in an area adjacent to the testing area the student’s test may be voided, you will be notified by the District and your child may be disciplined consistent with District Policy 5600.

    If you have any questions, feel free to contact your building principal.

    ______________________________________________

    The Partnership for Assessment of Readiness for College and Careers (PARCC)

    Each spring, students throughout New Jersey participate in the PARCC assessment. The Partnership for Assessment of Readiness for College and Careers (PARCC) is a computer-based assessment in English Language Arts and Mathematics skills for students in grades 3-11.

    • This year, PARCC will be administered once: beginning March 27th through May 16th, 2017.
    • The testing is done online using the following equipment: Desktops, Laptops, and Chromebooks.
    • NJASK Science testing in grades 4 and 8 will still be administered via pencil and paper on May 31, 2017. NJBCT Science will be administered to appropriate high school students from May 31-June 1, 2017, also using a paper version of the test.
    • Accommodations will be made for students as appropriate.
    • As a result of our focus and planning, the West New York District exceeds all recommendations provided by PARCC and the NJDOE in the area of technology readiness.

    Since the state requires that districts have at least 95 percent of students participating in the test, (districts could potentially lose state or federal funding if they do not meet that rate), the district is obligated to administer the exam to all eligible students.

    Our District is committed to ensuring that our students are prepared to be successful in college and their careers. By participating in the PARCC assessment, we will gain additional information regarding your child’s strengths and how we can enhance them. In addition, it will provide us with information regarding areas where your child may need more support so that we can adequately address his/her individual needs. We thank you for your support as we continue our efforts to provide high quality curricula, aligned to the Student Learning Standards, to facilitate our students’ success.

    ______________________________________________

    NOTICE OF SCHEDULED MEETINGS FOR THE PERIOD
    JANUARY 2017 TO JANUARY 2018

    PLEASE TAKE NOTICE that, the Board of Education of the Town of West New York in the County of Hudson, New Jersey, will meet to discuss or act upon public business at 6 p.m. on each of the dates set forth below, in the West New York Middle School, 201 – 57th Street, West New York, NJ 07093.

    Wednesday, January 4, 2017
    Wednesday, January 18, 2017
    Wednesday, February 8, 2017
    Wednesday, March 8, 2017
    Wednesday, April 5, 2017
    Wednesday, April 26, 2017
    Tuesday, May 23, 2017 (originally May 10, 2017)
    Wednesday, June 7, 2017
    Wednesday, June 28, 2017
    Wednesday, July 12, 2017
    Wednesday, August 9, 2017
    Wednesday, September 6, 2017
    Wednesday, October 11, 2017
    Wednesday, November 8, 2017
    Wednesday, December 13, 2017
    Wednesday, January 3, 2018 (Reorganization)

    ________________________________________

    Public Health Alert: Class 1 Recalls by the US Food and
    Drug Administration

    1. Mylan N.V. announced that Meridian Medical Technologies, a Pfizer company and Mylan’s manufacturing partner for EpiPen® Auto-Injector, has expanded a voluntary recall of select lots of EpiPen (epinephrine injection, USP) and EpiPen Jr® (epinephrine injection, USP) Auto-Injectors to now include additional lots distributed in the U.S. and other markets in consultation with the U.S. Food and Drug Administration (FDA).

    2. Conagra Brands, Inc. announced that it is voluntarily recalling a limited amount of Hunt’s Chili Kits due to the potential presence of Salmonella in the chili seasoning packet contained in the kit. The chili seasoning used in the packet originated from a supplier who informed the company of the potential presence of Salmonella in a raw material used in the chili seasoning. Although no Salmonella was found in the finished product supplied to Conagra Brands, the company has decided out of an abundance of caution to recall the product.

    ________________________________________

    Public Health Alert: Measles Exposure in Hudson County

    Contact A Health Care Provider If You Suspect Exposure
    The New Jersey Department of Health has confirmed a case of measles — a highly contagious disease — in a Hudson County adult male who may have exposed individuals at several public places in Jersey City between January 16-24, 2017. The individual acquired measles while traveling abroad and is recovering at home. Click here for more details.

    ________________________________________

    All 3-4 year olds enrolled in the West New York Pre-K Programs must have the flu vaccine administered no later than 12/31/16. If students are not vaccinated, they will not be permitted to attend Pre-K until March 31st (duration of the flu season) or until proof is presented stating they have received at least one dose of the influenza vaccine.

    ______________________________________________

    Parent Information Regarding Testing

    Notification to Parents/Legal Guardians:

    Pursuant to N.J.S.A. 18A:7C-6.6, beginning in the Fall of 2016 school districts and charter schools must, by October 1 of each year, provide parents or guardians certain information on any State assessment or commercially-developed standardized assessment that will be administered in that school year. Please click on the following link for that information. Translations can be accommodated through Google Translator. Click here to view schedule .

    ______________________________________________

    Free Preschool Education Registration Continues

    for 3 4 year old children living in West New York.

    Daytime Schedule – Monday through Friday – Hours: 8:30am – 12:30pm

    Children eligible for the 3 year old Pre-K Program must be 3 on or prior to October 1, 2017.
    Children eligible for the 4 year old Pre-K Program must be 4 on or prior to October 1, 2017.

    Visit the Registration page for more information

    Matrícula de Educación Preescolar Gratuita Continúa

    para niños de 3 y 4 años que residan en West New York.

    Horarios de matrícula – lunes a viernes – 8:30am – 12:30pm

    Niños elegibles para el programa preescolar de 3 años de edad, deben cumplir 3 años el 1ero de octubre del 2017 o antes.
    Niños elegibles para el programa preescolar de 4 años de edad, deben cumplir 4 años el 1ero de octubre del 2017 o antes.

    Visite la página de Registración para más información.

    ______________________________________________

    Attention. For the safety and security of our students, staff, and visitors to our schools, the following procedures will continue to be enforced:

    • All visitors must utilize the front door for business.
    • All visitors must present a valid picture identification card (e.g. driver license) to be admitted into the building. The photo identification will not be returned until the visitor leaves the premises.
    • Each visitor will be given an identification tag or badge, which must be worn while the visitor is in the school and/or on school grounds.
    • The Principal or office personnel designated by the Principal shall arrange for an escort to accompany each visitor to his/her destination.

    This is an edited summary of the District’s School Visitors Policy 9150. You may review the entire policy online for further clarification. Some items may feel like an inconvenience at this time, but they are designed to create a safer environment for all. Your understanding and cooperation is greatly appreciated.


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    e-business (electronic business)

    E-business (electronic business) is the conduct of business processes on the Internet. These electronic business processes include buying and selling products, supplies and services; servicing customers; processing payments; managing production control; collaborating with business partners ; sharing information; running automated employee services; recruiting; and more.

    Download this free guide

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    Having a clear-cut IT strategy is key establishing a competitive advantage over any competition. It can be the difference maker between a business’ success and its failure. Reach your business goals and stay organized by downloading this FREE e-guide which includes 9 templates already in use by major organizations such as NASA and Brown University.

    By submitting your email address, you agree to receive emails regarding relevant topic offers from TechTarget and its partners. You can withdraw your consent at any time. Contact TechTarget at 275 Grove Street, Newton, MA.

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    What is e-business (electronic business)? Definition from #stock #market #report

    #e business

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    e-business (electronic business)

    E-business (electronic business) is the conduct of business processes on the Internet. These electronic business processes include buying and selling products, supplies and services; servicing customers; processing payments; managing production control; collaborating with business partners ; sharing information; running automated employee services; recruiting; and more.

    Download this free guide

    Download 9 FREE Strategic Planning Templates that your Peers Already Use

    Having a clear-cut IT strategy is key establishing a competitive advantage over any competition. It can be the difference maker between a business’ success and its failure. Reach your business goals and stay organized by downloading this FREE e-guide which includes 9 templates already in use by major organizations such as NASA and Brown University.

    By submitting your email address, you agree to receive emails regarding relevant topic offers from TechTarget and its partners. You can withdraw your consent at any time. Contact TechTarget at 275 Grove Street, Newton, MA.

    You also agree that your personal information may be transferred and processed in the United States, and that you have read and agree to the Terms of Use and the Privacy Policy .